Schools should work with HubGem to implement HubSpot because we are the most experienced HubSpot partner for the education sector and provide the specialist support schools need to create simpler, smarter admissions and marketing processes.

Across schools, admissions teams and marketing managers are under pressure to manage increasing workloads with limited time and disconnected systems. HubSpot offers a better way to work, but the success of any CRM relies on thoughtful implementation and a partner who truly understands the sector. That’s where HubGem supports schools with confidence, clarity, and care. As the leading HubSpot education specialist across Europe, the Middle East, Asia and North America, our team brings exceptional sector expertise and hands-on experience to every project.

With over 200 clients globally and 100 percent 5-star reviews from 79 organisations, schools trust us to deliver systems that save time, strengthen enrolment pipelines, and improve engagement across the full family journey. Half of our team previously worked inside education, so the challenges faced by admissions and marketing teams are familiar. We design implementations that fit how schools operate and support them every step of the way.

What makes HubGem the right HubSpot partner for schools?

Choosing a CRM is a strategic decision. Schools need more than technical configuration; they need a partner who understands the realities of working within a busy education environment. HubGem is the largest and most experienced dedicated HubSpot-for-education team in the world, and our depth of sector knowledge means schools receive a system designed specifically for their needs.

Schools benefit from:

• A team with 130+ combined years of education experience
• Expertise shaped by over 158 UK customers and clients across 24 countries
• Guidance from specialists who have lived the admissions and marketing challenges schools face

This blend of education DNA and HubSpot mastery ensures every workflow, report, and journey reflects how real schools operate. It creates a CRM that feels intuitive from day one and enables teams to work with greater confidence.

How HubGem supports smoother admissions and marketing journeys

HubSpot transforms the way schools attract and engage families, and HubGem’s implementation approach ensures these tools are set up to deliver impact quickly. We simplify complex processes so that busy teams can manage enquiries, nurture leads, and track applications without the usual manual work.

We help schools:

• Build clear admissions pipelines for reliable reporting
• Automate repetitive communication to free up time
• Personalise engagement with prospective families
• Unify data so marketing and admissions work together seamlessly

Because we are pioneers of the original and most widely adopted HubSpot–iSAMS integration, schools also gain a connected system that reduces duplication and improves data accuracy. This connection delivers better visibility for leaders and helps teams meet enrolment targets with confidence.

Why schools value a sector-specialist CRM partner

Education teams work differently from commercial organisations. Enquiry cycles are seasonal, families expect personalised communication, events are central to the journey, and safeguarding and compliance shape every decision. A generic CRM setup rarely meets these needs.

Our consultants understand the sector’s pressures, from high competition to increasing expectations for digital-first admissions experiences. We ensure HubSpot reflects these realities and provide training that is supportive and accessible for teams of all sizes. Schools consistently share that working with a partner who “speaks their language” makes the transition to a new CRM smoother and far less overwhelming.

A moment to reflect

What would your admissions team do with more time and fewer manual tasks?

How much clarity would a single source of truth bring to leaders making strategic decisions?

What would smoother, more personalised communication mean for families choosing your school?

What this means for school leadership and digital transformation

For heads, bursars, and senior leaders, the move to HubSpot is not just a system upgrade. It is an investment in improved operational efficiency, enrolment strength, and long-term sustainability. When implemented with expert guidance, HubSpot provides leaders with the insight they need to understand demand, forecast confidently, and protect fee income.

HubGem’s sector-specialist approach ensures CRM transformation is not disruptive. We align teams, create clear processes, and support staff to adopt new ways of working. This helps schools create consistent experiences across admissions, marketing, and wider operations. It also supports long-term financial planning, as better visibility of the enrolment pipeline enables more accurate forecasting and cost control.

Schools that partner with HubGem gain a CRM built for scale, supported by consultants who care deeply about helping education organisations grow. This combination of education understanding and technical expertise sets a strong foundation for digital transformation across the whole school.

FAQs

Schools choose HubGem because we are the most experienced HubSpot partner for the education sector. Our team combines deep HubSpot expertise with lived experience inside schools, ensuring every setup reflects real admissions and marketing needs.

How long does a HubSpot implementation with HubGem take?
Most schools complete their implementation within a structured onboarding period, guided step by step by our consultants. Timelines vary depending on complexity, but our approach ensures steady progress without overwhelming teams.

Do we need technical knowledge to work with HubGem?
No, our team simplifies the complex and makes HubSpot accessible for everyone. We provide clear training, friendly guidance, and practical resources tailored to education teams.

Can HubSpot integrate with our existing MIS?
Yes, many schools use our widely adopted HubSpot–iSAMS integration. We also support alternative MIS setups and help schools create connected, reliable data journeys.

Will HubGem support us after onboarding?
Yes, we offer ongoing consultancy and support plans to help schools optimise HubSpot over time. Many teams see this as an extension of their internal capacity.

Closing thoughts

Implementing HubSpot is one of the most impactful steps a school can take to create a smoother, more efficient admissions and marketing experience. Working with HubGem ensures that this transformation is guided by the world’s most experienced HubSpot education partner, supported by a team who understands the sector and genuinely cares about helping schools thrive.