Supporting Education Teams with HubSpot Integrations

One of the most common concerns we hear from education teams  when moving to HubSpot is: “Will it work with the systems we already use?”

Maybe it’s a unique admissions platform, a bespoke database, or something your team has relied on for years — whatever it is, we completely understand the worry. Changing CRMs shouldn’t mean rebuilding everything from scratch or losing what already works.

That’s where we come in.

How do we scope integrations? 

We understand that your organisation's technology landscape is distinct. That's why HubGem partners with you to create bespoke integration strategies. Whether you rely on mainstream applications or more specialised software, we invest the time to grasp the nuances of your current workflows.

Together, we'll explore:

• The functionality and limitations of your current systems
• The necessary pathways for data exchange
• The desired ease of use for your teams
• Our commitment to making HubSpot an asset that complements, rather than complicates, your existing tools.

Even if your platform is new to us, we're ready to dive in. Our team of experienced problem-solvers excels at navigating complex systems and establishing seamless connections. We leverage native integrations and tools like Zapier to ensure your existing technology works harmoniously with HubSpot.

Our Recent Integration Work

Here are a few examples of platforms we’ve successfully connected to HubSpot for schools and education-focused organisations:

• Google Sheets – syncing data in and out of HubSpot to track enrolments, offers, and shortlist statuses
• DocuSign – Perfect for sending out offer letters, with tracking directly in the CRM

• Zoom – streamlining the setup and follow-up for parent meetings, interviews, and webinars

• Eventbrite – pulling event registration data into HubSpot for smooth attendee comms and segmentation

We understand that every school has its own unique technology ecosystem. Our onboarding process is designed to adapt to your specific needs, meaning no two setups are identical. Even if your school employs a niche or unusual system, we're confident in our ability to integrate it effectively. We have a proven track record of handling diverse setups.

Let's Work Together to Make It Happen

If your school or organisation is holding off on HubSpot because of existing systems, don’t worry — you don’t have to choose between keeping what works and moving forward. At HubGem, we specialise in bridging that gap, helping teams transition smoothly without starting from scratch.

Whether you’re still in the early stages of exploring HubSpot or already deep into implementation, we’d love to hear about your setup and talk through what’s possible.