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In today’s fast paced environment we are always looking to find ways of working smarter. There are thousands of apps and programs that aid our everyday life. These pieces of software are made in order to help us to be more efficient and provide a helpful way for us to carry out our work.
In schools and education we are always working through never ending to-do lists with an array of tasks to complete on a daily basis, whether that be responding to emails, sending out newsletters, organising admissions and so on. Often it can be difficult and time consuming hopping between various tools, so why not try streamlining the process and put all your projects and work into one system?
What is project management software?
Project management software is software that’s used for project planning, scheduling, resource allocation and management. It can be used to take control of costs, budgeting, documents, and can also be used as an administration system. Users are able to collaborate and communicate with other members of their team ensuring that everyone is up to date whilst keeping everything in one place.
Project management software functions:
- Project planning: To define a project schedule, a manager may use the software to map project tasks and visually and describe task interactions.
- Task management: Allows for the creation and assignment of tasks, deadlines and status reports.
- Document sharing and collaboration: Productivity can be increased via a central document storage system that can then be accessed by those involved in the project.
- Calendar and contact sharing: Project timelines include scheduled meetings, activity dates and contacts that should automatically update across all project manager and stakeholder calendars.
- Bug and error management: Project management software often provides bug and error reporting, notifying stakeholders of any problems.
- Time tracking: The ability to track time for all tasks and maintain records of time spent on specific activities.
With plenty of options available, it can be difficult to decide on the right software for you.
Here are 5 of the best project management systems for education:
1) HubSpot
With HubSpot all the tools you need are in one place making it much easier for you to manage all of your projects. You can plan, create, and launch your marketing projects – all within HubSpot’s software. HubSpot’s project management system also integrates with the rest of the HubSpot marketing tools and CRM - so that you can easily handle projects and communications with your contacts all in one place. For every task in a project, you can assign owners, set a due date, add attachments, and link to assets in other HubSpot, like blog posts and site pages. You can also turn any project into a template, helping you create a repeatable process for future marketing work. Without the need to flick between other tools, apps and software you are able to save yourself some precious time. It also integrates with hundreds of other tools via its ecosystem.
2) Monday.com
This project management software again saves time as it helps teams to plan and execute projects that deliver results, whilst being easy to use and offering flexibility. Monday.com also boasts productivity features such as; time tracking, automated notifications, dependencies, timeline views and integrations. You can connect your team's existing tools to get more work done: Zoom, Slack, email, calendar, spreadsheets, and much more. Ensuring that you can keep all your work in one place.
3) Basecamp
Basecamp describe themselves as “the all-in-one toolkit for working remotely”, demonstrating that they provide an array of tools in order to help you and your team keep up to date, wherever you are working. Basecamp has a variety of features including; message board, to-do lists, group chat, schedule, automatic check ins and a place for sharing/storing documents and files. It allows for everyone involved in specific projects to keep up to date in one platform and utilise dedicated tools to discuss, plan work, provide status updates, ask questions and share files.
4) Asana
Asana provides a wide array of features such as; projects, tasks, subtasks, milestones, task assignees, sections, custom fields, due dates and times, start dates, custom templates and more. Asana enables users to map out their projects in detail with everything in one platform allowing you to visualise your work through multiple stages quickly and easily.
5) Teamwork
Teamwork is customisable and intuitive. You are able to build personalised dashboards to show key tasks and metrics whilst also being able to track your workload. Just as with the rest of the project management systems listed above, it is designed to help you get the best out of your team and work while saving time and improving efficiency.
All of these project management systems have a common factor at their core; the notion of keeping your projects and work streamlined, ensuring that everything is well organised, co-ordinated and that teams can communicate effectively in order to keep on track and up to date with work.
By keeping everything in one place, it’s easy to juggle and map out the workload, while enabling project managers to have a clear and transparent view of who is working on what and when.
Before embarking on your project management system journey, be sure to plan out how you want the software to work for you before committing to one system in particular so that you and your team can make an informed decision on what is right.
In order to get the best out of your system, ensure that time is set aside for teams to learn and set up the software so that they can set out their latest/upcoming projects. Keeping up to date on any future training will also enable you and your teams to get the best out of the system that you choose.
Ready to find out more about streamlining your marketing efforts? We can help. Book a free consultation today.
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